AI Formal Letter Writer

• Target Audience Input: Allows users to specify the name or title of the person or group the letter is addressed to.

• Purpose Specification: Users can define the specific purpose of the letter, such as job applications, business proposals, complaint letters, etc.

• Customizable Content: Offers prompts to include specific information relevant to the letter’s purpose, ensuring personalized and accurate content.

• Ease of Use: Simplifies the letter-writing process with clear instructions and helpful prompts.

How should you structure a formal letter?

A formal letter typically includes three parts:

1. Introduction: State the purpose of your letter, explain why you are writing, what you hope to achieve, and provide an overview of the important information you will cover.

2. Main Text: Provide details about the important information outlined in the introduction. This section can range from one to five paragraphs.

3. Conclusion: Summarize everything discussed in the letter. Include any relevant call to action or next steps.

How should you address a letter?

To address a letter, follow these steps:

1. Your Contact Information: Place your name, job title, company, business address, business phone number, and business email address left-aligned at the top.

2. Date: Skip a line after your contact information and insert the date.

3. Recipient’s Contact Information: Skip another line and add the recipient’s contact information, including their name, job title, company, and company address.

How should you start a letter?

Begin with a salutation, which is a greeting that cues the reader that the message is about to begin. Most salutations start with “Dear,” followed by the recipient's name, and end with a comma. Use title capitalization for all salutations.

If the recipient's name is unknown, you can use the company name, job title, or department name (e.g., “Dear HR Representative”). As a last resort, use the generic salutation “To Whom It May Concern.” Avoid using “Dear Sir or Madam” as it is outdated and refrain from adding titles like Mr., Ms., or Mx. to avoid misgendering.

How should you end a letter?

Formal letters use a complimentary close or sign-off before ending with a signature. Common closes include “Sincerely,” “With sincere gratitude,” or “Sincerely yours.” Other options are “Best” and “Yours.” Capitalize only the first letter of the complimentary close, and end with a comma.

Below the closing, leave four to six lines blank for your signature (either after printing or via an e-signature application). Below the blank lines, type your full name and title.

What information should be included in a prompt?

When using Grammarly’s AI assistance to create a formal letter, provide detailed prompts for a clearer and more personalized letter. Include:

• Specific details about the purpose of your letter.

• The desired tone for your professional letter.

• Information to include in the header and/or footer, such as your name, address, and the date.

How can you create a formal letter using Grammarly's generative AI?

Creating a business letter with Grammarly's AI writing assistance is simple:

1. Download Grammarly.

2. Open Grammarly from your document to launch the generative AI writing features.

3. Enter a prompt with instructions and key information to personalize your letter.

What is a letter writing tool and how do you use one?

Grammarly's letter-writing tool uses AI to help you create a personalized letter quickly. You do not need to be an expert at writing letters. Just outline the key details of your letter, and the AI letter writer generator will handle the rest.